Assistant

Siddhartha Premier Insurance Limited Kathmandu

Job Description:

Provide administrative and operational support to department staff.

Manage phone calls, emails, and other correspondence, ensuring timely responses.

Assist with scheduling meetings, appointments, and events for department members.

Prepare, format, and proofread reports, presentations, and other documents.

Organize and maintain filing systems, both physical and electronic.

Assist in data entry, updating databases, and tracking important information.

Provide support in processing documents, contracts, and other paperwork.

Handle routine administrative tasks, such as photocopying, scanning, and faxing.

Coordinate travel arrangements, hotel bookings, and itineraries for department staff.

Support in managing office supplies and ensuring adequate inventory.

Assist in preparing materials for meetings, conferences, and presentations.

Respond to client or customer inquiries and provide basic information or refer to relevant personnel.

Collaborate with internal teams to ensure smooth communication and workflow.

Help prepare for audits, meetings, or reviews, and ensure necessary documents are available.

Maintain confidentiality and security of sensitive information.

Responsibilities and Duties:

High school diploma or equivalent required; a college degree in business administration, management, or related field is a plus.

Strong organizational and multitasking skills with attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent written and verbal communication skills.

Ability to prioritize tasks and manage time effectively.

Ability to work independently as well as in a team.

Prior experience in an administrative or assistant role is preferred.

Strong interpersonal skills and a customer-focused approach.

Ability to handle confidential information with discretion.

Proactive, solution-oriented attitude with a willingness to learn.

Flexibility and adaptability to handle changing priorities and tasks.

Familiarity with office equipment (printers, copiers, etc.) and basic office management practices.