Event Management Officer

Lord Buddha Education Foundation Maitidevi

Job Description:

• Plan, organize, and execute academic and non-academic events, including orientations, seminars, workshops, guest lectures, cultural programs, sports meets, annual events, graduation ceremonies, fairs, and staff engagement activities.
•  Prepare event concepts, agendas, schedules, timelines, and ensure smooth event execution. 
•  Coordinate with departments, faculty members, student clubs, guest speakers, vendors, suppliers, caterers, and technical teams. 
•  Manage all event logistics, including venue booking, seating arrangements, stage setup, sound systems, lighting, refreshments, and other operational requirements. 
•  Coordinate with the marketing and media teams to promote events and ensure effective branding, publicity, and event coverage. 
•  Prepare and manage event budgets, procurement of materials, expense records, and vendor payments. 
•  Ensure compliance with college policies, safety standards, crowd management, security arrangements, and contingency planning. 
•  Supervise student councils, clubs, and volunteers while encouraging active participation and leadership. 
•  Prepare post-event reports, maintain event calendars, documentation, inventory records, and recommend improvements for future events. 
•  Organize staff events, workshops, cultural celebrations, employee engagement activities, and perform additional duties assigned by the Chief Operating Officer.

Specification:

• Bachelor's degree in Business Administration, Marketing, Event Management, Hospitality, or a related field.
• 1–3 years of experience in event planning, event coordination, or project management. 
•  Strong event planning, organizational, and time management skills. 
•  Excellent communication, interpersonal, and stakeholder management abilities. 
•  Experience coordinating with vendors, sponsors, clients, and external partners. 
•  Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. 
•  Basic understanding of budgeting, procurement, and expense management. 
•  Ability to work under pressure, solve problems quickly, and manage multiple events simultaneously. 
•  Willingness to travel and work on weekends or outside regular office hours when required. 
•  Professional attitude with excellent coordination, leadership, and teamwork skills.