Operation In Charge

White feather's Jewellery Kathmandu

Job Description:

Responsibilities and Duties:

The Operations In-Charge will be responsible for overseeing and managing the day-to-day operations and administrative functions of the organization. This role requires a strategic thinker with excellent leadership skills to ensure smooth and efficient business processes, manage key administrative tasks, and align operations with the company’s strategic goals. The individual will collaborate with department heads, lead teams, and manage resources to optimize operational performance and administrative efficiency at the senior leadership level.

Key Responsibilities:

• Operational Management:
  • Develop and implement operational strategies that align with the overall business goals.
  • Oversee the day-to-day operations, ensuring smooth workflow and high performance across all departments.
  • Optimize operational processes to improve efficiency and reduce costs.
  • Set and monitor key performance indicators (KPIs) to ensure operational targets are met.
  • Ensure that all departments adhere to operational policies, procedures, and compliance standards.
  • Handle operational risks, foresee challenges, and implement contingency plans to mitigate them.
• Administration Management:
  • Supervise administrative functions including facility management, office support, vendor relationships, and procurement processes.
  • Ensure compliance with legal, health, and safety requirements.
  • Oversee resource allocation and ensure the efficient use of organizational resources.
  • Streamline administrative processes to support operational objectives and maintain a productive work environment.
• Team Leadership:
  • Lead, mentor, and develop operational and administrative teams to achieve high standards of performance and employee engagement.
  • Foster a culture of continuous improvement, collaboration, and accountability across teams.
  • Evaluate and address team development needs through coaching, training, and performance management.
• Strategic Planning and Reporting:
  • Participate in the development of the organization's strategic plans, ensuring alignment between operational activities and company objectives.
  • Provide regular reports on operational performance, administration issues, and progress towards goals to senior management and stakeholders.
  • Collaborate with senior leadership to identify opportunities for growth and operational improvements.
• Budgeting and Financial Oversight:
  • Assist in developing operational budgets and ensuring effective cost management.
  • Monitor operational expenditures and identify areas for financial optimization.
  • Ensure administrative and operational activities stay within budgetary limits and identify cost-saving opportunities.
• Stakeholder Management:
  • Liaise with internal and external stakeholders to facilitate efficient operations.
  • Manage relationships with service providers, contractors, and regulatory authorities to ensure compliance and smooth operation.

Qualifications:

• Bachelor’s or Master’s degree in Business Administration, Operations Management, or a related field.
• Prior Experience in a senior operational or administrative management role.
• Proven ability to develop and implement operational strategies and lead teams at a senior level.
• Strong leadership, communication, and interpersonal skills.
• Solid understanding of budgeting, financial planning, and resource allocation.
• Excellent organizational and problem-solving abilities.
• Familiarity with industry regulations and compliance standards.

Key Competencies:

• Strategic thinking and problem-solving capabilities.
• Strong leadership and decision-making skills.
• Ability to manage multiple projects and priorities.
• Excellent communication and interpersonal skills to lead teams and interact with stakeholders.
• Proficient in operational software, systems, and tools.
• High attention to detail and organizational skills.

Salary: Commensurate with experience